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Personnel Associate (HRIS systems)


The Personnel Associate is responsible for developing and updating department computerized record keeping systems, and designing reports and data files for internal uses and vendor data sharing. Make effective use of database records for workforce management and analysis. Analyze vendor service agreements, oversee business relationships with vendors, and develop proposals for new business relationships as necessary. Renew and update liability insurance coverage and coordinate visa and green card applications.
   

Job Duties:

  • Develop and update Access database reports for departmental and organizational use, including annual salary review forms and summaries, departmental goal reports, payroll processing reports, etc. 

  • Prepare mid-year and annual management review packets with each department’s goals and actual results.  

  • Prepare the career development program materials for annual salary reviews.  

  • Maintain “live” org charts for all departments with each employee’s name and title, and prepare annual salary budget charts with salaries and related budget information. 

  • Develop workforce reports showing historical headcounts by department and job group.  

  • Prepare the annual Form 990 compensation report.  

  • Analyze and monitor vendor service agreements to ensure service levels meet current needs, and negotiate better service and pricing to address our growing needs.  

  • Prepare enrollment materials for the retirement plans and update the quarterly performance reports for the model portfolios and investment menu.  

  • Prepare health plan open enrollment materials, benefit plan summaries, and brochures.  

  • Maintain efficient, accurate, and secure data transfers to benefit plan vendors (e.g., retirement plans and HSAs).  

  • Prepare annual benefit plan statements for all employees. 
        

Employee Benefit Programs

  • Analyze and monitor vendor service agreements to ensure service levels meet current needs, and negotiate better service and pricing to address our growing needs. 

  • Prepare enrollment materials for the retirement plans and update the quarterly performance reports for the model portfolios and investment menu.  

  • Prepare health plan open enrollment materials, benefit plan summaries, and brochures.   

  • Maintain efficient, accurate, and secure data transfers to benefit plan vendors (e.g., retirement plans and HSAs).    

  • Prepare annual benefit plan statements for all employees. 

Liability Insurance and Other

  • Responsible for renewing and maintaining selected liability insurance policies, including D&O, unemployment, workers compensation, and media and fiduciary liability insurance. Gather information for liability insurance renewals and prepare applications.  

  • Coordinate liability insurance renewals with our insurance broker and ensure proper coverage levels are maintained at competitive prices.

  • Coordinate the preparation of H-1B or J-1visa and green card applications with our immigration attorney; ensure visa extensions are filed in a timely manner.  

  • Prepare updates to the employee handbook.

  • Job Type: 

    FullTime
  • Education:


    Bachelor’s degree in business administration, finance, or related field
  • Experience:


    3 - 5 years of related experience
  • Skills:

    • Excellent communication skills in writing and verbally, both one-on-one and small group presentations.
    • Strong MS Access query and report writing skills; advanced Excel and PowerPoint skills; familiar with software for HRIS platforms and using them to streamline personnel tasks and internal reporting and analysis.
    • Understand and support the Heritage mission and vision for America, and the department’s goals and objectives
    • Trustworthy and discreet
    • Dependable and resourceful
    • Strong attention to details
    • Exercise sound judgment